One-time charges in Perno Eduwallet let you bill expenses that are charged only once, such as a school trip, exam, course materials or registration fee. You can assign a charge to a class or group or to selected students, specify a due date and set up reminders.
How to create a one-time charge in Perno Eduwallet
1. Open the list of charges
In the menu on the left, expand Finance, then select Charges and payments.
Click + New charge to open the Create one-time charge form.
2. Check your payment destination setup
Before creating a charge, you must configure at least one payment destination.
If you see the message Add a payment destination before creating a payment, click Add payment destination and add the appropriate option. You can also go to Finance → Payment destinations.
Once setup is complete, return to the one-time charge form.
3. Enter the charge title and description
Complete the following:
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Title — the name of the charge, e.g. “School trip to the museum”.
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Description — additional information, such as the trip date or the costs covered by the charge.
The charge title is required.
4. Select the students to be charged
Choose one of the two ways to assign the charge:
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Class or group — select a class or group. Perno will create charges for students who belong to it at the time the charge is created.
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Students — search for and select the specific students you want to assign the charge to.
You cannot select both a class or group and individual students for the same charge.
5. Set the due date, amount and charge options
Complete the fields:
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Due date — the payment deadline.
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Amount — the charge amount per student, in the selected currency. Enter it with two decimal places, using the format shown in the form, e.g. 125.50.
Then set the available options:
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Optional fee — select this if the charge is optional. Leave it unchecked if the charge is mandatory.
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Exempt from interest — select this if the charge should be exempt from interest.
6. Select payment destinations and a reminder schedule
In the Payment destinations field, select at least one configured payment option available to the student or guardian. You can select more than one.
In the Payment reminder schedule field, select a reminder schedule. If you leave this field blank, the system will use the institution’s default reminder schedule.
7. Save the charge
Check the information you have entered and click Save.
Once the charge is created, the assigned payer will receive an email from Perno Eduwallet in the appropriate language. The email includes information about the charge and a Pay button linking to the payment page.
The payer does not need to sign in to Perno to use the public payment page.
8. Track the charge and record payments
Return to Finance → Charges and payments to find the charge you created. You can search by student or charge title and filter the list by status using the Filter button.
The charge details page shows:
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the charge amount;
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the amount paid;
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the outstanding balance;
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the status;
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the assigned payer;
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the reminder history.
You can also record a payment manually, including a partial payment. Once a partial payment is recorded, the amount remaining on the public payment page is automatically reduced.