The schedule in Perno Equestrian lets you plan sessions, check available places and review bookings in the calendar. You can use sessions generated automatically from activity availability, add individual sessions and set closed days for your center.
How to manage bookings, the calendar and closed days in Perno Equestrian
1. Open the schedule
In Perno Equestrian, expand Bookings in the left-hand menu and select Schedule.
The schedule includes sessions generated automatically from the availability configured for activities, as well as manually added sessions.
The list shows the following information:
|
Column |
What it shows |
|
Activity |
Activity name. |
|
Date and place |
Session date, time and location. |
|
Instructor |
Assigned instructor. |
|
Availability |
Available places. |
|
Status |
Session status. |
2. Add an individual session
On the Schedule page, click + Schedule session. The Schedule a session form will open.
Before scheduling a session, create the relevant activity under Center setup → Activities. If you want to assign an instructor, add them first under Center setup → Instructors.
Complete the form:
|
Field |
What to set |
|
Activity |
Select the activity customers will be able to book. |
|
Starts at |
Start date and time. |
|
Ends at |
End date and time. Leave this field empty to use the duration specified in the activity settings. |
|
Instructor |
Optionally select the instructor leading the session. |
|
Location |
The session location. The system suggests the center address when available. You can change it, for example to a specific arena or an off-site location. |
|
Custom number of places |
An optional number of places for this session. Leave this field empty to use the standard capacity for the selected activity. |
|
Status |
The session status. Scheduled means the session is visible for booking. Cancelled and completed sessions are not offered for booking. |
|
Notes |
Internal notes for your team. Do not put information essential for customers to attend the session only here. |
Click Save to save the session.
3. Review sessions and bookings in the calendar
On the Schedule page, click Calendar.
The Booking calendar will open, showing available sessions and booked places in a monthly view.
Use the arrows above the calendar to move between months. Each day shows the start time, activity name and number of booked places.
For example, 0/1 booked means that the single available place has not yet been booked.
You can access the customer booking list through Bookings → Customer bookings.
4. Open the closed-day settings
On the Schedule page, click Closed days. You can also access this section from the calendar by selecting Vacations and closed days.
On the Vacations and closed days page, click + Add closed period.
5. Add a closed period
In the Vacation or closed days form, complete:
|
Field |
What to set |
|
First closed day |
The first closed day. |
|
Last closed day |
The last closed day. |
|
Reason (optional) |
An optional reason, such as a vacation, public holiday, competition or maintenance. |
Click Save to save the period.
During the specified period, Perno will not offer automatically generated sessions for booking. You can use this feature for vacations, public holidays, competitions, instructor absence, maintenance or temporary closure of the center.
6. Restore availability after changing a closed period
If you reopen a period previously marked as closed, booking availability will be restored automatically during the next background schedule update.
The change may therefore not be visible immediately. After the update, check the available sessions in Calendar.